Commercial Leasing Coordinator

Purpose

Preparation of the overall commercial lease documentation for prospective and new tenants and for renewal of leases for existing tenants for an assigned portfolio of clients.
 

Main Responsibilities and Activities:

Leasing: Prospective and New Tenants:   

• Review received Offers to Lease (OTL), prepare Net Effective Rent (NER) and propose changes to the OTL to effect satisfactory NER.
• Revise OTL based on approval process and send counter offer to relevant party.
• Prepare draft lease based on OTL approval. Organize the process of negotiating about the terms and conditions. Finalize Lease after negotiations and approval process.

Leasing: Existing Tenants:  

• Prepare draft renewal proposal including rate per square foot based on input from and discussions with: Leasing Manager, VP Commercial Operations and Owner.
• Organize the renewal proposal process based on the characteristics of the property.
• Prepare lease renewal and Amending of the Lease Agreement or prepare Vacancy Possession Letter.

Other Administrative and Research Tasks:

• Recommend rental rated based on extensive market research.  
• Prepare invoices for SKPM Leasing (Renewal) Fees as per management contract.
• Update Leasing section for all management reports.
• Set up occupancy/vacancy reports.
• Update leasing section for annual budget and provide leasing assumptions for all Sterling properties and large third-party properties.
• Be the focal point for leasing questions and inquiries from (prospective) tenants, agents and owners.
• Be a supportive team member of the Commercial Operations Team. Take initiative to propose improvements of leasing and property administration processes or procedures.  
• All other duties as required.

Scope

• Report to the Leasing Manager    
• Work in close cooperation with (prospective) tenants or their representatives, Vice President of Commercial Operations, Commercial Property Managers, Commercial Property Administrators and Property Accountants.  

Qualifications

Education

• College Diploma/University Degree

• Requirements: ability to read and write English fluently and the ability to read and understand lease documents.  

Experience

• Required: A minimum of two year’s experience in Lease Administration, preferable related to commercial operations.   

Skills and abilities

• Actively supports our values of: Honesty, Integrity, Respect, Trust.
• Strong communication skills.
• Solid working knowledge of commercial leasing and property administration.
• Strong administrative and organizational skills.
• Strong time management skills.
• Represents professional image.
• Strong customer service orientation.
• Good negotiating skills.
• Works well under stressful conditions; independently and comfortably in a fast-paced environment.

Skills and abilities

• Support our values of: Trust, Honesty, Integrity & Respect.
• Strong computer skills: Excellent knowledge of Word, Excel and Microsoft Outlook and able to learn YARDI Voyageur.
• Excellent written and verbal communication skills.
• Strong customer service orientation.
• Team player, working well with others.
• Strong administrative and organizational skills.
• Good multi tasking and time management skills.
• Basic knowledge of accounting.
• Familiarity with landlord allocation practices as well as lease clauses and their impacts.
• Portray professional image.
• High stress tolerance.

Thank you for your interest in Sterling Karamar Property Management.

Please note that applications from all interested individuals are appreciated; however, we will only contact candidates that are selected for advancement.

Sterling Karamar Property Management values diversity in the workforce and is an equal opportunity employer. We welcome and encourage applications from people with disabilities and offer reasonable accommodation upon request for candidates taking part in all aspects of the selection process.

Please note that our Corporate Offices are scent-free work environments.